Key Responsibilities
Administrative & Executive Support
- Support executives with scheduling, travel, meeting preparation, and follow-up tasks.
- Prepare reports, presentations, and correspondence with accuracy and discretion.
- Assist in coordinating cross-departmental initiatives and internal communications.
- Handle confidential information with professionalism and integrity.
- Coordinate domestic and international travel for team members and executives.
- Handle flight, accommodation, and transportation bookings while ensuring cost efficiency and convenience.
- Prepare detailed travel itineraries and manage last-minute changes when needed.
- Plan, organize, and execute company and team events, meetings, and celebrations.
- Coordinate logistics such as venues, catering, schedules, and materials.
- Bring creativity and attention to detail to make internal and external events memorable and well-organized.
Reception & Office Management
- Greet and assist visitors, clients, and vendors with professionalism and warmth.
- Manage incoming correspondence, phone calls, and emails, ensuring timely and accurate responses.
- Maintain an organized, welcoming, and efficient office environment.
- Oversee general office upkeep, including supplies, space organization, and vendor coordination.
- Manage daily catering needs, coffee stations, and kitchen supplies to ensure a welcoming atmosphere.
- Coordinate with building and facility service providers for maintenance and repairs.
- Monitor and manage cleaning, security, and general facility operations to maintain a comfortable and safe workspace.